UITS Event Form

Fields marked with an asterisk (*) are required.

• Sponsor name *

  First Last
• Sponsor e-mail *
• Today's date *

  / MM / DD YYYY
• Name of event *
• Expected number of attendees *
• Start date of event *

  / MM / DD YYYY
• End date of event *

  / MM / DD YYYY
• Start time of event *

  : HH MM AM PM AM/PM
• End time of event *

  : HH MM AM PM AM/PM

• Primary contact information

• Name of primary contact *

  First Last
• Day phone of primary contact

  - Area Code - Prefix Line Number
• Cell phone of primary contact

  - Area Code - Prefix Line Number

• Auxiliary contact information

• Name of auxiliary contact *

  First Last
• Day phone of auxiliary contact

  - Area Code - Prefix Line Number
• Cell phone of auxiliary contact

  - Area Code - Prefix Line Number
• Description of Event *
• Type of setup*

  Classroom Cubes All seating Other (please describe) Other (please describe)

• Locations available

• Cyberinfrastructure building

  Wrubel Commons-Lobby Multi-purpose room (MP-B) Wrubel Lounge area
• Innovation Center

  Innovation Center 105/Lobby Innovation Center 120 or 216 Innovation Center (Other)
• Catering?*

  Yes No
• Name of caterer

• IT needs

  Event IT support is available to UITS staff only. For non-UITS events, limited technical advising is available to requestor's IT Professional. Contact UITS IT support at eits@iu.edu. If non-UITS, please include the name and contact information of your IT Professional.

• Seating arrangements & facility needs

  Requestor will be responsible for contacting UITS facility staff to discuss details of the requested set-up, support for the setup, catering, and security, for their event NO LESS THAN one week prior to their event. UITS facility contact: Christine Hayden (zhayden@iu.edu) . Please CC uitsfaci@indiana.edu.

• Podium needed?*

  Yes No

• Parking

  Requestor contacts IU Parking Operations

• Post event

  Requestor will be responsible for:
  Signage, setup, support on day of event, clean-up, and closure.

  Clean-up and closure

  • Tables - Wiped down and leave clean
  • Requestor must stay until caterer arrives and cleans up
  • Floors - Swept and free of litter
  • CIB Trash - Gathered and placed in designated trash area (door located on outside of building on south-east corner. Red dumpster trash and white dumpster recycle)
  • IC Trash - Gathered and placed in designated trash area (located outside of building on West end)

• Account

  You will need to provide facilities with account information, for your IU department account, prior to the event.
  
  Please contact UITS facilities to arrange to provide this information Christine Hayden (zhayden@iu.edu). Please CC uitsfaci@indiana.edu.

• Responsibilities

  • Taping to the walls, wood, floors, or glass in the building is not permitted.
  • In the event of severe weather, the contact person for the event will move participants into the hallways on the lower level.
  • In case of an emergency evacuation, the contact person for the event will move attendees to the lowest level of the building or evacuate the building. Reenter the building only after emergency personnel have declared it safe to do so.

• Agreement

  I have read and understand the information provided above. I accept overall responsibility for the event requested, and understand that I am financially responsible for any fees associated with damages and/or extra cleaning as a result of this event. I have provided a valid university account number that will only be used if there are damages and/or additional cleanup needed following this event.

• Agreement to terms. *

  Agree
• Your IU username *
• Full name *